Shared Productivity Systems
- J Peters uses Apple Reminders for both personal and shared reminders with his wife. They use shared reminders for tasks like weekend chores and birthdays. 3m0s
- J Peters and his wife use a shared Apple Notes document to keep a running list of things they want to talk about with each other. 3m37s
- J Peters and his wife use a shared Apple Calendar to keep track of each other's appointments. 3m16s
- Esther relies heavily on Google Calendar but does not use a shared calendar with her husband. 32m15s
- The speaker utilizes Google Calendar for work and personal appointments, including shared calendars with family. 56m15s
Physical Productivity Tools
- A preference for analog productivity tools is explained, with a Papier Productivity Journal used for daily planning and task organization, supplemented by a Pomodoro app (Focus To-Do) for tackling challenging tasks. 8m2s
- A physical journal is used to record daily to-dos, workouts, and books read. 14m8s
- Some people prefer to write down tasks instead of using digital to-do lists because they find the act of organizing digitally to be mentally draining. 22m11s
- A multi-tiered productivity system is used that includes a large paper calendar with sticky notes for work and personal life, a Google sheet for weekly tasks, and a physical notebook for meeting notes. 36m24s
- A physical notebook is used for taking notes during meetings, capturing both direct tasks and thoughts, and these notes are later transferred to the weekly calendar and the main calendars. 37m16s
- The speaker uses a physical notebook to write daily to-do lists and checks off completed tasks with a variety of fountain pens. 52m29s
- The speaker prefers a Rhodia spiral-bound notepad with the spiral at the top for easy page removal. 54m58s
- Upnote and a physical notebook are used for note-taking. 1h7m10s
Digital Productivity Tools and Methods
- TickTick is favored due to its ability to understand and schedule tasks from typed instructions, such as setting reminders and recurring events. 5m46s
- A system is used involving Google Calendar for scheduling, email for communication and task management (aiming for Inbox Zero or Inbox 10), and a Pomodoro app (Focus To-Do) for focused work sessions. 6m15s
- The Pomodoro Technique, a time management method, is used with a timer app to break work into intervals, traditionally 25 minutes in length, separated by short breaks. 11m37s
- Notion Calendar is used for scheduling and blocking time on both personal and work calendars. 12m37s
- Cara Verain uses the basic notes app on her phone to take notes because she finds AI features distracting. 18m30s
- Verain keeps her work and personal calendars separate, believing that excessive focus on productivity can be counterproductive. 19m54s
- Verain prioritizes taking notes and reviewing them thoroughly to determine her next steps, using them as a guide for scheduling and follow-ups. 21m25s
- Esther Cohen uses Google Docs for work tasks and Apple Notes for personal tasks. 28m11s
- Cohen prefers using her computer over her phone for productivity because she finds it easier to focus. 29m18s
- When Cohen needs to remember to do something, she will text herself a reminder and then add it to her to-do list later. 29m57s
- A preference is stated for using a laptop over a phone for browsing the internet. 31m45s
- Before creating a to-do list, a "vibe session" is used to determine the important aspects of a project. 34m10s
- The Google sheet is organized by team functions (sponsorships, operations, production) and is filled out each day with tasks for approximately 20 minutes. 36m40s
- Victoria has started using spreadsheets more and finds that the more she learns about them, the more enjoyable they become. 41m52s
- Jake uses the app TickTick for 99% of his organization, both professional and personal, including reminders to talk to friends. 44m32s
- Jake prefers to input his meetings as tasks in TickTick rather than using the calendar sync feature, as he found it to be too chaotic. 46m14s
- Calendar apps are considered mostly terrible, but the time grid feature is potentially a perfect solution for quickly viewing and understanding schedules. 47m13s
- A list format is suitable for personal daily planning, but a calendar app is necessary when coordinating with others' schedules or determining availability. 47m43s
- TickTick is a cross-platform to-do list app that effectively sends reminders to both computers and phones. 50m46s
- For personal errands, the speaker uses Google Keep to create checklists. 56m41s
- Google Keep is used for making quick checklists, especially for chores that need to be done on a busy day. 57m8s
- Notion is used as a task management tool, where tasks for the day or week are listed out. Sometimes checklists, regular text, links to Slack messages, and due dates are used. 1h0m14s
- Google Tasks is used for tasks with deadlines, as it integrates with Google Calendar and provides reminders. 1h1m26s
- Airtable is powerful but can be fussy and slow, especially without a time investment to learn the program. 1h2m40s
- UpNote is a simpler, well-designed alternative to Evernote for note taking and to-do lists. 1h5m7s
- Joplin is a good, simple note-taking app with a decent free version, but it relies heavily on Markdown. 1h6m37s
- Google Tasks and TickTick are used for managing to-do lists, but there is a desire to consolidate them. 1h8m13s
- Notion is used for almost everything else. 1h8m36s
- A preference is stated for using a combined calendar and note-taking system, with Fantastical being the preferred app. 1h12m20s
- Apple Reminders is used for task management due to its integration with Siri. 1h13m22s
- For larger projects, various apps have been used, including Notion and Capacities, with no definitive solution found. 1h13m42s
Podcast Information
- The show is produced by Andrew Marino, Liam James, and Will Poor. 1h17m30s
- This specific episode was edited by Xander Adams. 1h17m33s
- The Vergecast is a part of the VOX Media Podcast Network. 1h17m35s
